iModules
Customer Success: Improving Resource Coordination For iModules
Background
iModules is a leading solution provider in online Constituent Engagement Management for educational institutions. Its interconnected suite of modules transforms how institutions create relevant constituent experiences and achieve fundraising success through web content management, marketing communications, online giving, event management, e-commerce, and social media integration. Their expertise and exceptional customer service combined with a passion for web technology deliver meaningful results in marketing communications, giving, memberships and stewardship for educational institutions. With more than 800 clients reaching more than 107 million constituents, iModules has been an industry leader since 2002 by partnering with educational institutions worldwide to achieve their missions.
“Before Top Step, we were wasting valuable time through trial and error. The knowledge Top Step shared saved not only time but helped us overcome our challenges with resource coordination and adoption of our OpenAir system.” - Amy Horton, PMO Manager, iModules
Business Challenges
iModules implemented NetSuite OpenAir late in 2014. Although they understood the benefits of using a Professional Services Automation system, they quickly realized that they had not initially configured the system that best matched their specific business model. iModules had installed and configured a system with minimum functionality, which led to frustration and low adoption of the system. One of iModules primary needs was to improve resource coordination, including the ability to forecast resources and report on resource utilization.
Solution
iModules met Top Step during the SuiteWorld conference and were pleased to discover that guidance and expertise were available to help iModules configure NetSuite OpenAir to meet their particular business needs. A decision was quickly made to bring in Top Step to conduct a Business Efficiency Assessment. During the two-day workshop, iModules and Top Step worked through the challenges iModules faced: workflow, roles and responsibilities of individuals within each department with the system, and understanding data and information needs. Once this first critical step was completed, iModules and Top Step then reviewed the NetSuite OpenAir configuration to determine where the gaps existed. Out of this, Top Step documented actions and recommendations for configuring the OpenAir system, including functionality changes, reporting adjustments, and staff training needs. Lastly, iModules prioritized the actions, and Top Step laid out a plan for implementation to ensure adoption and achievement of iModules goals.
Results
“The improvements we have made in our OpenAir system are amazing,” said Amy Horton, PMO Manager of iModules. “The Business Efficiency Assessment greatly helped us realize the true benefits of the OpenAir system. During our time together, Top Step trained and educated us. The recommendations they provided were specific to our needs – not general function and feature discussions. The knowledge we gained has been a catalyst to help us reach our goals.”
Prior to working with Top Step, iModules had a generic system not aligned to their business model.
- Removed manual updates by Project Managers of custom project date fields to pass back to the database of record, NetSuite; i.e. projected prototype date, projected launch date, and actual launch date
- Real-time visibility, enabling improved resource coordination
- Empowered with knowledge allowing iModules to realize the benefits of an integrated PSA system
