Enforcing Timesheet Compliance with Custom SuiteProjects Pro Scripts

Managing timesheet compliance across diverse organizational needs requires flexibility that goes beyond standard out-of-the-box functionality. At Top Step, we’ve developed many custom SuiteProjects Pro scripts that address ensuring time-off requests follow company policy and validating that project time entries align with work schedules. In this article we discuss two such examples.

The Challenge: Diverse Time Entry Requirements

Professional services organizations often face unique timesheet compliance requirements that vary by project type, employee status, or company policy. Standard SuiteProjects Pro functionality may not accommodate these specific business rules, leading to manual oversight burdens and potential compliance issues.

Solutions with Custom Scripts

Script 1: Time-Off Policy Enforcement

The Challenge: A client needed to enforce specific time-off policies that required time to be entered only in whole-hour increments (1-8 hours maximum per day) while preventing weekend entries for designated time-off tasks.

The Solution: Top Step developed a form script that triggers on timesheet save events, performing three key validations:

• Weekend Restriction: Prevents time entries on Saturdays and Sundays for designated time-off tasks
• Whole Hour Validation: Ensures all time-off entries are in complete hour increments (no 8.5-hour entries)
• Daily Maximum Enforcement: Caps individual time entries at 8 hours per day

When violations occur, the system displays clear error messages and prevents the timesheet from being saved, ensuring immediate compliance feedback.

Script 2: Work Schedule Validation

The Challenge: Another organization needed to ensure that employees on specific projects (particularly those with unpaid independent contractor status) submitted only full-day time entries that matched their assigned work schedules.

The Solution: Top Step created a scheduled script that runs at configurable intervals to:

• Identify timesheets pending approval by designated users
• Compare daily time entries against each user’s predefined work schedule
• Automatically reject timesheets that don’t align with expected daily work hours
• Send email notifications explaining rejection reasons

This proactive approach catches compliance issues before they reach final approval, reducing the manual review burden on finance teams.

The key to successful timesheet compliance isn’t just having policies—it’s having automated systems that enforce them consistently and immediately.

The Benefits of Custom Scripting

Automated Compliance: Both scripts eliminate the need for manual timesheet review, catching policy violations immediately rather than during periodic audits.

Reduced Administrative Burden: Finance and HR teams spend less time identifying and correcting timesheet errors, allowing them to focus on strategic activities.

Improved Data Quality: Automated validation ensures consistent adherence to company policies, resulting in more accurate project reporting and billing.

Flexible Implementation: Scripts can be customized to accommodate unique organizational policies that standard software cannot address.

Beyond Standard Functionality

These examples demonstrate how SuiteProjects Pro’s scripting capabilities can extend far beyond out-of-the-box features. Whether you need to enforce specific time-off policies, validate against work schedules, or address other unique business requirements, custom scripts provide the flexibility to tailor your PSA system to your exact needs.

At Top Step, we have deep expertise in developing custom SuiteProjects Pro scripts that solve unique business challenges. From timesheet validation to complex workflow automation, our scripting solutions help organizations maximize their PSA investment while maintaining compliance with their specific operational requirements.

Contact us today to discuss how custom scripting can address your organization’s unique challenges and optimize PS business operations.