3 OpenAir Scripts That Will Help Your Project Managers Stay On Top Of Their Projects

Managing projects can be overwhelming, especially when you have a large team and a complex budget to track. Fortunately, OpenAir provides a robust scripting engine which can extend and build upon the great features of your existing OpenAir that can help project managers to optimize your project management processes and achieve better results. In this blog post, we will discuss three OpenAir scripts developed by Top Step that every project manager should know about.

Notification For Booking Or Task Assignment Expiration

The first script is the Notification for Booking or Task Assignment Expiration. This script allows users and project owners to receive notifications via email, Slack or other collaboration tool of choice your specified number of days before the last date a user is booked or assigned to a project. With this script, users are notified when their time on a project is expected to come to an end. This gives them time to actively look for new work or make themselves available to other projects. Additionally, it can open conversations about resource extensions on a project if the resource is still needed past the assigned dates. This script helps keep everyone on the same page and ensures that projects run smoothly.

Custom Notification on Remaining Monetary Budget

The second script is the Custom Notification on Remaining Monetary Budget. This script sends notifications to project owners when your specific percentage of a project’s budget has been used, indicating the percentage and amount remaining on the project. Multiple thresholds can be established, and multiple contacts can be notified via email or Slack. This script allows project owners, executive sponsors, team members, and other stakeholders to be alerted as soon as a project hits a certain budget threshold. This ensures that immediate course corrections can be made if necessary before the project experiences further budget challenges.

Notification For Contract Expiration Or Project End Date

The third script is the Notification for Contract Expiration or Project End Date. This script notifies project owners your specified number of days before the project’s end date or a custom date field representing a contract expiration or other applicable milestone. This notification can be sent via email, Slack or other collaboration tool of choice. OpenAir is often used to track contract expiration dates and expected project completion dates. This script ensures that the project owner or other required personnel are actively alerted to these dates before they arrive, giving them time to prepare for closing invoices, contract extensions, and other necessary actions.

In conclusion, these OpenAir scripts help project managers be more productive by keeping them informed about critical project details. By implementing these scripts, project managers can better manage their teams and budgets and avoid unnecessary surprises. As a result, they can focus on delivering high-quality work and achieving project success.

We are continually developing OpenAir scripts.  To learn more how you can take advantage of this powerful feature contact us.