Make Your Data Audit Process More Efficient With An OpenAir Data Audit Script

Data auditing is essential for a variety of reasons, including assessing the quality of your data throughout its lifecycle to ascertain its accuracy and efficacy for specific usage. Audits help you track your records and give visibility into potential risks of lack of following processes, misuse, or breaches. So, you need data auditing to maintain better data quality which is essential to quality decision-making.

NetSuite OpenAir recognizes the value of data auditing in your professional services operations.  So, the tool is integrated with the necessary measures to help you with your data auditing needs. Here’s how.

How It Works

OpenAir allows you to run a report on basically any entity to see what changes were made, who made them, and when these changes occurred. The tool essentially allows you to run an audit trail or track reports to determine changes made to them and the users responsible for these changes.

This feature comes in handy, particularly when researching the history of a project from when it began. It takes information on when something changes on the project and logs it on the item that changed. As a result, you can track a project’s journey and determine changes that were made, on what dates, and the users responsible for those changes.

How An OpenAir Audit Script Can Improve Auditing

The data audit trail capability is already great as it is. However, with an OpenAir script – you can do more.

Even though an audit trail tracks anything and everything that changes and presents that information on the screen, a client is sometimes interested in more specific information, such as who activated or inactivated the user and when this happened.

Continuing with this example, such information can be drawn from an audit trail from reports of relatively short periods and with only a few lines. Trying to identify exactly when somebody was activated or inactivated can be a challenge when combing through a user has a lot of activity that can go on multiple pages.

For this example, a field was created in the user record that is populated to determine when they were activated or inactivated and by who. So, instead of tracking anything and everything that changes, this form script can provide only information on active or inactive users

This OpenAir form script is useful for many clients managing different projects in determining active and inactive users. This is because, in a project’s lifetime, new users can come on board, some get offloaded, others switch departments, rules change, and even the projects themselves can change.

In addition, the roles and responsibilities of different users can change. For instance, someone may transition from being a normal user to moving up the ranks or vice versa. In such a scenario, such changes must be reflected and well reported, and this form script helps to do just that.

So, being able to audit data this way and effectively identify active and inactive data increases the data quality.

Bottom Line

Top Step is committed to help PSOs be as efficient and successful as possible. This data audit script has been popular with many of our clients as one of those ways to be much more efficient and not get lost in the weeds of data.  If you are interested in discussing this script or how OpenAir scripting in general, send us a message.