Handling Multi-Week Work Schedules in OpenAir

For customers who want to enable multiple week work calendars in OpenAir to facilitate biweekly schedules such as 5-4/9s.

Two account settings in Optional Features are required:

• Enable distinct work hours per day on work schedule
• Enable multi-week work schedule and define the Maximum number of weeks (up to 8 weeks)

Once these are enabled, when you create a new work calendar you have access to this screen

To enable specific hours for specific days, click on the correct days which will allow specific hours per day:

To Add the second week, click “Add week”.  Select the work days and add appropriate hours.

OpenAir needs to know which week starts the 2^nd week on the calendar, so select a date inclusive of the 2^nd week. In the “sample date” field.

Notes:

• You can use the default hours field.
• Only check on the days of the week that have hours – you will get an error to add hours to the blank day of the week. Note that Friday is not exposed in Week 2 in the example above.
• You will need to add any holidays that apply to this work calendar and maintain it year over year as you do other calendars.