Beyond Out-of-the-Box: Advanced OpenAir Financial Workflows

For professional services firms, financial oversight of project budgets, accounts receivable and revenue recognition is paramount. Yet disjointed systems and manual processes often undermine visibility and control.

The Challenges

Several common issues arise for finance teams when solely relying on OpenAir’s out-of-the-box functionality:

• Decentralized Invoice Generation – Inconsistent formats and approvals
• Delayed Payment Notifications – Customers slip through cracks without reminders
• Granular Charge Capture – Details lost when aggregating line items for billing
• Disconnected Systems – Manual transfers into accounting/ERP software

This leads to scrambled month-ends, revenue leakage, and lack of cash forecasting clarity from missing timely insights into AR and work-in-progress.

Enhancing Financial Rigor

Purpose-built OpenAir scripts and integrations can mitigate these gaps through automation and simplified workflows. For example:

• Auto-Notify Payment Reminders – Proactively flags invoices approaching due dates based on aging rules to reduce collections lag.
• True Charge Rollup – Accumulates granular charges into clear, descriptive invoice line items at custom phases while retaining details for later audit.
• Connect OpenAir to NetSuite (or other Financials) – can provide
  • Consolidated Reporting – Unified financial views without system inconsistencies
  • Automated Revenue Recognition – By linking % complete data
  • Instant visibility into AR aging and cash forecasting
  • Accelerated Customer Onboarding – Shared master data propels lead to cash

Combined with scripted solutions like payment reminders and more flexible charge rollup, firms gain end-to-end process continuity that speeds period close, minimizes leakage, and lets finance operate strategically versus getting bogged down shuffling spreadsheets.

The integration creates a seamless flow of vital financial data between systems, eliminating previous walls between project delivery and accounting/ERP. This uninterrupted workflow is the ultimate time and accuracy upgrade for finance teams balancing OpenAir and Netsuite.

The Key to Unified Workflow

Integrating customized scripts with a connected ERP backbone provides a best-of-both proposition:

Retain OpenAir’s optimized capabilities while remedying disjointed financials. Modern integration tools allow instant sharing of transactional and performance data across platforms. You govern from a centralized dashboard – eliminating system hopping while retaining specialized functions where they belong.

The combination of custom-coded scripts to optimize workflows like collections management and automated piping into accounting/ERP unlocks fluidity that outpaces competitors still in spreadsheet stitching mode.

Shift processes from swivel chair chaos into single-screen visibility and control. Contact us to begin building a unified OpenAir finance environment augmented with task-targeted scripts and lights-out ERP connectivity.